HomeMy WebLinkAboutLakeshore Advance, 2011-09-28, Page 22 Lakeshore Advance • Wednesday, September 28, 2011
Lambton Shores discusses tracking motions,
public discussion period and the Official Plan
Lynda Hillman -1181310y
Lakeshore Advance
Deputy mayor Elizabeth
Davis Dagg made a motion at
last week's regular meeting
stating that a running list of
staff reports and staff requests
he established. In addition to
the item requested, this
master list will include the
date it was requested and the
staff member who will take
responsibility for its
completion. It will be
available to council members
any time upon request. This
list will be populated with the
outstanding reports that have
been agreed upon since the
beginning of the 2010 council
term and be produced within
one month of the passage of
this motion. She told council
she thinks some things have "
gone by the wayside." In
response CAO John Byrne
said they, as in staff, already
do this and have so since
2001.
"We have a resolution
tracker that was developed in
2001 and we use it always,"
said Byrne adding it is used by
staff to keep track of priorities
and timelines. "'There have
been 283 staff reports this year
alone and it takes time to
develop and research each,"
he explained stating they
meet with the mayor to make
sure the agenda is manageable
and hold off 00 some. Ile
assured councils that all
motions are tracked and that
they are all in development
stages and there are lots of
reasons why they are not
Instant and that this is a
working document and can
be made available to council.
Councilor Doug Bonesteel felt
this document should be in
camera as confidential as
there will be legal and•
property issues they may be
dealing with. Mayor Bill
Weber said they have to be
mindful that staff has a lot of
other stuff to do day to day
besides council reports. He
said unless they are ready to
go to budget talks for a report
writer or more staff, they need
to realize the workload already
there.
It was agreed this report
would come to council on a
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Public discussion
Mayor 13i11 Weber wanted to
make it clear that discussion
period is a privilege and did
not want to see it abused. At
the end of last week's meeting
he announced, "Before
tonight's public discussion
period I want remind
everyone that this is an
opportunity for the public to
ask for clarification on matters
decided by Council at this
meeting.
1 want to remind everyone
that this is a privilege, and in
the past, there have been
occasions when this privilege
was abused, and not used for
the intended purpose. If
further abuse of this
discussion period takes place,
council will need to consider
amending the procedural
by-law to remove this section.
If participant's statement
is too lengthy, personally
directed, abusive, repetitive,
or irrelevant -1 will interrupt,
and warn the person to stop,
or they will be ask to leave the
council chambers. We want to
work with the public with
professionalism and respect,
and we will be expecting this
from the public as well.
Under Section 15.9 of the
Municipal Act the mayor tnay
a) Interrupt, warn, or
terminate a participant's
statement when the statement
is too lengthy, personally
directed, abusive, repetitive,
or irrelevant;
b) Request any individual
to leave the meeting when
that person does not observe
reasonable decorum;
c) request the assistance of
law enforcement officers in
the removal of a disorderly
person when that person's
conduct interferes with the
orderly progress of the
meeting;
e) call for a recess or an
adjournment to another time
when the lack of public
decorum so interferes with
the orderly conduct of the
meeting as to warrant such
action.
Official Plan discussion
While discussing the
Official Plan (OP) minutes,
councilor Ruth Illrnan told
council there were two
resolutions that needed to be
addressed. She asked that the
OP group make no
recommendations regarding
sanitary sewer zones 3 and 4.
The OP group are charged
with making
recommendations and
needed permission to not do
this for this section of the plan.
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The draft, now in its fourth
draft is scheduled to come to
council in October. It will then
be reviewed by council and
will then go the public. Illman
feels expects it will take until
after Christmas for the council
to finish their review.
lhe second request she had
was for direction regarding
the OP going onto the website.
As it stands now if anyone in
Lambton Shores wants to see
the OP- the draft can be seen
at the municipal offices.
"This is a working
document," councilor Lorie
Scott said, explaining she
went to the Sept. 16 meeting
to see for herself how the
process works. She said with
the steering committee
meetings they make notes
and corrections. "You can't citi
that on a computer," she said.
"This committee is doing
revisions so there really isn't
anything to put on a website.
It will be confusing at this
point and it has not come to
council." Both councilors
Martin Underwood and Doug
Bonesteel felt putting a draft
on the website would add
confusion and said they
should wait for the draft to he
finished and submitted to
council before it goes on the
web site.
Council agreed to accept
the OP without Zone 3 and 4
recommendations, thus they
will make the decisions and
that the OP will not go onto
the municipal website until it
comes to council.
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CONTINUED FROM > PAGE 1
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